Cams Updates

June 2010

Admissions

When loading a student from prospect, the Applicant Status field on the student record and the Status field in the original Prospect record are updated to the status selected by the user.

Cancelled option now available in: Prospect BYOR, Correspondence, Working To-Do and Student BYOR, Correspondence, Document Tracking Reports, and Working To-Do. This will allow reporting on cancelled, or not cancelled Prospects and Students.

Prospects Merge has been enhanced. Sharon see me about this when you need it. Bill “Colleges” has been added as criteria to the Prospect BYOR.

Registration

CAMS now requires that a student have a prerequisite course in a term prior to that for which they are registering for online. This option can be overridden in the CAMS Enterprise Registration module.

The order Majors appear on Transcripts can now be designated. Cathy our customized transcript will not reflect this. If this is important see me.

Created new IPEDS Compliant Reports based on the required government forms.

Students with an earned degree but no academic records were not displaying in the NSLC export. This has been updated to include all students with an earned (non-transferred) degree.

Renamed the Registration Directory report “Status Export”, to “Status Verification Grids” to more accurately reflect that this is a verification window and not an export.

A new repeat policy, “FirstOnlyForgive”, has been added to CAMS. Using this repeat policy, when any course is repeated, only the first time the course was taken will be forgiven and will not be included in the cumulative totals. All other occurrences where the course is repeated will be included in the cumulative totals.

For student records that are marked deceased within a term, the NSLC export will show “D” in the Enrollment Status field.

“Include Unofficial Students” was added as additional criteria for running the NSLC export.

Created the ability to merge multiple offerings into one. In this process, all students’ registration is changed and any cross-listing information is removed. After merging, the course into which others are merged is deleted.

Added the ability to allow additional classification values to set different college level ranges so that these new classifications can be used to auto update the student’s college level based upon earned hours. Cathy this will give us the ability to set college level ranges to half credits.

Billing

Students registered in multiple Cost Centers were not correctly refunded on all Cost Centers when courses were dropped. This has been corrected.

Campus has been added as a parameter on the authorize screen.

Can use descriptions longer than 56 characters when posting to the Blackbaud general ledger now.

Users can now select multiple Billing Categories when printing Billing Statements.

Corrected: Voided transactions were not being considered when evaluating the non-zero balances for the Monthly Billing Statement when using Ledger Only criteria.

Added the ability to modify the Term field in the Student Ledger for those transactions that did not come from a transfer process in CAMS. For those transactions that came from a transfer process such as Housing, Parking Fees & Tickets, and Financial Aid, the record must be voided in the module where it originated and re-transferred.

Added the ability to disable any modifications and/or deletions of Billing Batch transactions. This setting is enabled in CAMS Manager >Configuration >Billing tab. These configuration options override all other Billing Batch security with the exception of menu item level security (Add, Print, Input, Delete, and Distribute). Enabling either of these options will add a configuration option to each user profile in User Administration which will allow overriding of these global settings for individual users. The additional overriding option in the User Profile will be enabled by default for all existing CAMS users at the time the field is added.

Financial Aid

Corrected: The Exception Report during the PowerFaids import was printing more than just the exceptions

Added the ability to export in the Financial Aid BYOR.

Corrected: Manually added awards appeared to round the distribution amount.

Housing

Copying Student Fees from one term to another now has option to copy fee assignments.

Development

Cams Manager

CAMS requires at least one active address when creating new students, and requires Home, Local, and Billing addresses when modifying existing students, but was allowing users to delete them. This has been updated to ensure all mandatory fields remain intact.

Campus has been added as a parameter on the authorize screen.

Added ‘Show Grades’ option to Student Portal configuration to allow disabling viewing of grades, transcripts, and degree audit from the Student Portal. This is a global configuration item to turn these items on or off for all students in all terms. This new ‘Show Grades’ configuration option is set to show grades by default.

The old transcript printed the latest Major/Minor/College Level from the latest status record the student has regardless of the criteria selected. Now this status info comes from the status record for the latest term printed on the transcript.

Previously, when establishing a College Level PreRequisite or a College Level Registration Schedule, Non-classified students were required to have an earned degree to pass the rule. This restriction has been removed. To facilitate this enhancement, the College Level Glossary has been moved to a new Reference Lookup table, College Level and the Classification Type Glossary has been moved to a new Reference Lookup table, Reg Classification. The system will now maintain data in these new Reference Lookup tables. In order to maintain backward compatibility, the old Glossary values will still exist (though they have been “Z..ed” out); no rows will be deleted by the update. A new field has been added on the College Level Reference table called "Reg Scheduling Order”. If a student has a College Level where the Scheduling Order is greater than or equal to the PreRequisite/Registration Schedule’s defined College Level, they are allowed to proceed. FYI the Student status Classification field now has to be set to Classified or College Level and (I assume) Student Load won’t be calculated.

CAMS now supports the building and registration of Course Sequences. With this, students can be registered for a sequence of courses which span multiple terms. To facilitate this functionality, students will be registered to Offering Header records. After registration, these header records are split into offerings.

Added new functionality to allow Constituent gifts to be attached to ANY other constituent’s pledges from within CAMS via Gift Batch or directly from the Constituent Ledger. A new “Pledge” button has been added to the Constituent Ledger Gifts tab where you can easily see the Pledge to which a gift has been attached. Two new reports, “Pledge Detail By Constituent” and “Pledge Detail By Campaign” have been added to the Development Ledger BYOR that displays pledges and their attached gifts. Constituents can be allowed to attach gifts to another Constituent’s pledge from the Alumni portal by simply adding them as a Relationship and enabling this functionality from the Constituent Profile. Please refer to the Development Maintenance.pdf document for step-by-step instructions.

Added the ability to limit the available TransDocs by the user’s Access Campus (as set in the User Profile) in all TransDoc drop-down or combo box selections. This does not limit the data returned in any grid or report that uses TransDocs. This is enabled in CAMS Manager >Configuration >Billing tab. This configuration option is not enabled by default. Any single Access Campus or all Access Campuses can be set for each TransDoc in the Lookup Tables. All existing TransDocs are set to “All” campuses by default.