Instructions for putting files on your Web space and linking to them from your bio page
1. Getting on the U drive
Before you are able to put files on your U drive, you need to make sure you have been moved to the U drive. To see if you are on the U drive, look at your desktop icons. If your icons have two blue arrows in a circle, then you are on the U drive. For example, look at the picture on the right.
If you are not on the U drive, then you can request to be moved to
the U drive by filling out a help desk item at http://www.evangel.edu/help.
2. Using your U drive
Once
you are on the U drive, then you can browse to it like any other drive
or folder on your computer. Simply double click on My Computer
to open the My Computer window. Double click on your U drive,
which will be displayed in the form of username on 'Vader\Staff'
(U:). Where username is your username (last name and first
letter of your first name). For example, refer to the picture on the
right.
In your U drive, you will have five folders (Desktop, Favorites, My Documents, Templates and Web). The Web folder is the one we want to open. Anything you place in the Web folder is accessible via the Internet.
Let's say that you want to save a Word document in your web folder. Simply save the document in your web folder by using the 'save as' option in Word and it will be available for anyone to view.
Note: Do not move files to your web folder. You should copy or create files in the web folder.
Note: When placing files/folders in your web folder, do not use spaces or unusual characters in the name of the file/folders.
The generic web address to your Web folder on your U drive is http://www.evangel.edu/personal/username/web, where username is your user name as explained above. To get to a specific file in your folder, you will have to include that file name in the web address. For example, if your Word document is saved as MyDocument.doc, then the web address to this file would be http://www.evangel.edu/personal/username/web/MyDocument.doc
Also, if you wanted to organize your Web folder by using sub folders, you would have to include those folders in your web address. For example, http://www.evangel.edu/personal/username/web/Examples/image01.jpg would point to a file called image01.jpg in a sub folder called Examples.
Note: You can make available all type of files, such as pdf, gif, jpg and doc. Be sure your intended audience can view the file you post, e.g. if you post a Word document (.doc file) to your Web folder, a viewer needs to be using a computer that has Microsoft Word installed on it.
3. Creating a link on your bio page.
Now that you have your file(s) in your Web folder on your U drive, you can create a link to it on your bio page. To do this, you will need to login to http://www.evangel.edu/Apps/Bios/Index.asp. This page allows you to edit your bio page at anytime. At the bottom of this page, is a link called Edit Links. Clicking on this link results in a new window popping up. If you have not used this feature before, then the window that you open up will look like the image below:
In the text box located under the heading Link Description you can enter the link text that you want to appear on your bio page. The text box under Link Address is where you enter the web address of your file. Once you are done, simply click the Add button. Refer to the image below.
As you can see from the image above, the new link was added and two new buttons appear; Edit and Delete. If you are astute, you will notice that the image above reveals an incorrect link address; the username is missing. Upon clicking the Edit button, you will be able to edit your link information. Refer to the image below.
After fixing the link, simply click the Save button. Refer to image below.
Once you are done adding your link(s), simply close the Edit Link window. Your link(s) is now available on your bio page.
Note: Be sure that you enter the entire link (including "http://www.") Also be sure that your file is in the correct place in your Web folder and its name is the exact same name in the link.
Folder browsing option
You may find it helpful to create a sub folder in your web folder and allowing people to see everything in that folder. By doing this, you would only have to have one link on your bio page for several files. For example, let's say you are teaching a math class and you wish to have several documents available on the Web for your students. First, you would simply create a sub folder in your Web folder. Let's called this folder Math101. In this folder you place your various files you want to make available. The link you would enter in the text box under Link Address on the Edit Link page would be http://www.evangel.edu/personal/username/web/math101. The next step would be to fill out a help desk item and ask that the folder browsing option be turned on for your Math101 folder in your Web folder on your U drive.
To avoid having to fill out a help desk item for every sub folder you want to turn folder browsing on, you could ask to have the folder browsing option turned on for your entire Web folder. That decision is up to you, but note that anyone who goes to your web address (http://www.evangel.edu/personal/YourUserName/web) will be able to view and copy all of your files in your Web folder. The image below shows you what a visitor to your website will see when you have the folder browsing option activated.
The next image below is what a visitor will see after clicking on the DCP directory/folder link.
Related topics: Learn how you can access your U drive via the Web