Withdrawal Policy

A student who wishes to withdraw from the University must contact the office of the Vice President for Student Development to make written application for withdrawal. This is an official withdrawal. Failing to attend classes does not automatically withdraw a student from school. However, if the Student Financial Services office receives notice from another department on campus (such as instructors or a resident director) that a student has ceased attendance and/or has moved out of campus housing, the student’s financial record will be reviewed as an unofficial withdrawal. Evangel does not have a “leave of absence” policy.

Evangel takes on certain financial obligations based on student enrollment as determined at the beginning of each new school year. A student who wishes to withdraw may also assume certain financial obligations. All schools who disburse federal aid are required to implement the Return of Title IV Funds federal refund policy, which can result in significant cost to a withdrawing student. Therefore, withdrawal from school should be considered carefully. The Return of Title IV Funds calculation relates to students receiving federal financial aid. A copy of the Return of Title IV Funds worksheet is available in the Student Financial Services office.

A prorated schedule is used up through the 60% point in each period of enrollment to determine the amount of Title IV funds the student has earned at the time of withdrawal. This is calculated by a percentage based on the number of days completed, divided by the number of days in the academic period. If there is a break during the academic period of five days or more (including week-ends), those days are deducted from the total number of days in the term (i.e. Thanksgiving and spring breaks).

For students receiving federal financial aid, but the student never begins attending classes, we are required by federal regulations to return the disbursed funds to the respective programs. If the student begins attending some but not all of his or her classes, we are required to recalculate the student’s Pell or Iraq Afghanistan Service Grant award based on the student’s actual enrollment status. [CFR 668.21 & 685.303]

After the 60% point in the period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period and the school will not be required to return any federal funds received for that period. However, a school must still determine whether the student is eligible for a post-withdrawal disbursement. Therefore, if a student was eligible for federal funding, the calculation will still be completed regardless of the date of withdrawal to determine eligibility for post-withdrawal disbursement.

If the student is responsible for a portion of the Title IV funding that must return, the student will be notified of their responsibility by the Student Financial Services office. Regulations state that a student does not have to repay a grant overpayment of $50 or less for grant overpayments resulting from the student’s withdrawal.

The student’s withdrawal date is determined by one of the following criteria:

Official Withdrawal

• The earliest date that the student began the school’s withdrawal process or the date that the student otherwise provided "official" notice of withdrawal will be used, or
• The date of the student’s last attendance at a documented academically-related activity will be used, or

Unofficial or Administrative Withdrawal

• If the student does not notify the school, the midpoint date in the semester will be used, or
• The date of the student’s last attendance at a documented academically-related activity will be used, or
• If the student withdraws due to circumstances beyond the student’s control, the date related to that circumstance will be used.

Withdrawal After Rescission of Official Notification

• The date from the student’s original withdrawal in the previous official notification will be used

The date of the Institution’s Determination that the student has withdrawn is determined by the following criteria:

Official Withdrawal

• The student’s withdrawal date, or the date of the notification, whichever is later.

Unofficial Withdrawal

• The date that the school becomes aware that the student has ceased attendance.

Administrative Withdrawal

• If a student is administratively withdrawn due to disciplinary action or the discovery that the student is not attending and cannot successfully complete the term, the date of that action or determination will be used

Withdrawal After Rescission of Official Notification

• The date the school becomes aware that the student did not, or will not, complete the period of enrollment.

Students who withdraw from Evangel may receive a partial refund of tuition and room and board as follows:
Fall and Spring

• On or before first day of classes 100% tuition
• First full week of classes 75% tuition
• Second full week of classes 50% tuition
• Third full week of classes 25% tuition
• After the fourth week of classes 0%

Summer

• On or before first day of classes 100% of tuition and class fees
• Second day of classes 75% of tuition only
• Third day of classes 50% of tuition only
• Fourth day of classes 25% of tuition only
• On or after the fifth day of classes 0%

Room and board is pro-rated according to the day the student leaves the residence hall.
If a student paid with cash or received Evangel funds from a scholarship